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Digital Operations Executive assistant - Equity Bank



1 year ago

Job Description

Reporting to the Group Head of Digital Operations, the Executive Assistant will assist to provide efficient, responsive and excellent administrative organizational and logistical service to the Department in order to provide a conducive environment to enable the department to meet its goals.

Required Knowledge, Skills, and Abilities

  1. Preparing all the presentations for the Digital operation
  2. Organizing daily meetings and keeping records Maintaining the action logs and following up with owners Supporting the Group Head of Digital operations Coordinating activities for the operations teams Timely and appropriately booking of travel and accommodation for Line Manager’strips as well as co-ordinate and handle professional travel logistics for the team Liaise with relevant individuals, external organizations: to arrange meetings, prepare agendas and draft minutes of all meetings Plan, organize and manage own workload and that of the Department to ensure that all the reports are processed and submitted in a timely and accurate manner Ensure that all calls to the Line Manager are effectively and efficiently handled Preparing e-mails, letters, memos for the Line Manager’s validation, sort and review incoming mail for the department and distribute to the team Maintain a comprehensive filing system -Ensure that all documents in the Line Manager’s office are well filed and confidentially maintained Ensure that all the visitors to the Line Manager’s office are well handled and assisted Collect and open mail addressed to the Directors Tabulate and retrieve official expenditures and claims Attend functional meetings and document key information and decisions as and when required Analyze basic information in response to queries to the dept

Education + Experience