The Procurement Officer pro-actively supports the activities of Apsi Ranch by organizing adequate acquisition of goods and services including the intake and follow up of purchase requisitions, tender/quotation procedures, order processing, requesting ck/cash payments, purchasing, invoicing and delivery of goods to requestors. He/she is also the primary responsible for sourcing, product specification and standardization and takes care of clear communications about delivery lead times and replies to any other inquiries of requestors.
Typical Responsibilities - Key End Results of Position:
Receives requests for goods and services (requisitions) and ensures their completeness/ compliance before they are processed;
Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;
Collect quotations/pro-forma’s and routes purchase requisitions into purchase orders in close collaboration with the Finance Department;
Purchase collection/delivery of goods, including adequate record keeping (GRN) and the necessary updating of asset- and stock inventories;
Prepares tender awards and contracts and submits them to the Finance Manager for approval and further endorsement;
In coordination with the Department Heads, produces up-to-date overviews of outstanding requests regularly and upon request, including adequate information about expected delivery lead times;
Assist in Assessing and selecting suppliers and sources products, documents specifications, prices, lead ties and other terms and conditions;
Informs Department Head and requestors pro-actively about delays and other problems in the supply chain.
Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required;
Settles all payments and/or cash advances with legal receipts on a daily basis.