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Job Description

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This post is located at the Nairobi duty station in the UNON Procurement Section. Under the overall supervision of the Chief, Procurement Section, the incumbent will perform the following duties: Responsibilities • Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources. • Identify and recommend sources of procurement; interview potential suppliers. • Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved. • Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc. • Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.

Required Knowledge, Skills, and Abilities

1. A minimum of seven (7) years of progressively responsible experience in procurement or related area is required
2. At least two (2) years of work experience in acquisition of strategic, high-value and of complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required
3. Experience in managing procurement in support of development programme with multiple thematic areas is desirable
4. Experience in procurement supporting public, private or non-governmental entities that have national, regional or international operations is desirable
5. Working experience with a Systems Application and Products (SAP), or another Enterprise Resource Planning (ERP) system is desirable
6. One (1) year or more of experience in data analytics or related area is desirable
7. Languages English and French are the working languages of the United Nations Secretariat
8. For the post advertised, fluency in oral and written English is required
9. Knowledge of another official United Nations language is desirable

Education + Experience

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