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Amazon Fronts Office Assistant

Others

Nairobi  

Published On: 8th, June 2023

Closes on: 7th, July 2023

Job closed

More About the Job

Job Description

The primary role of the Office Assistant will be to perform a range of basic office support activities in the organization, such as answering phones and directing calls, greeting and directing visitors, answering questions, and performing routine clerical, data entry, and/or word processing work as assigned.


Responsibilities:

    • Perform clerical and administrative tasks on behalf of the Administration Manager

    • Assist in manning the reception area

    • Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains a log of inquiries as required.

    • Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.

    • Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

    • Copies and/or duplicates materials as requested; may oversee the day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.

    • Establishes, maintains, processes, and/or updates files, records, and/or other documents.

    • May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

    • May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.

    • May order, stock, and distribute office supplies.

       
    • May run various routine errands, as required, for the unit/department.

    • Performs miscellaneous job-related duties as assigned.

Requirements:

    • A certificate in Business Management, Administration, or related

    • Record Management

    • Ability to maintain calendars and schedule appointments.

    • Ability to understand and follow specific instructions and procedures.

    • Ability to prepare and print routine correspondence, labels, and/or other basic written material.

    • Proficiency in Ms. Office and data entry skills

    • Skill in the use of operating basic office equipment.
    • Excellent organizational skills

    • Keen eye for detail so nothing falls through the cracks

    • Good customer care relations but they also must be able to work well with others and customers if needed.

    • A critical thinker when making decisions independently

    • Great Communication and interpersonal skills

Posted By

Brian Ndung'u

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