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Executive Assistant

Others

Nairobi  

Published On: 31st, July 2023

Closes on: 10th, August 2023

Job closed

More About the Job

Job Description

Our client in the Financial Service industry seeks to hire an Executive Assistant to the Managing Director to provide full administrative support at a senior level ensuring smooth management of the day-to-day affairs, as well as handling sensitive and complex issues professionally and objectively


Responsibilities:

    • Completes a broad variety of administrative tasks for the Director.
    • Works closely and effectively with the Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
    • Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the Director updated.
    • Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential.
    • Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
    • Plans, coordinates, and ensures the Directors’ schedule is followed and respected.
    • Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the Directors’ time and office.
    • Communicates directly, and on behalf of the Director to the staff, and others, on matters related to their programmatic initiatives.
    • Prioritizes, and follows up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature.
    • Determines appropriate course of action, referral, or response.
    • Provides a bridge for smooth communication between the Directors’ office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
    • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Director, some of which may have organizational impact.
    • Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Directors’ ability to effectively lead the company.
    • Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

Requirements:

    • Degree in Business Management or related fields.
    • Min 5 years of work experience in a similar position.
    • Must have worked in the same capacity supporting C-Level Executives.
    • Tech Savvy and strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
    • Highly resourceful team player, with the ability to also be extremely effective independently with emotional maturity.
    • Highly confidential and a person of integrity.
    • Ability to effectively use various required office software, machines, and equipment used in the office.

Posted By

Mambo Maithya

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