Office of the Auditor-General Assistant Office Administrator
Published On:
19th, April 2023
Closes on:
5th, May 2023
Job closed
Job Description
This is the entry and training grade for this cadre. This position is responsible for administration services to the respective senior auditors/officers and teams. An officer at this level will be deployed to work with various teams.
Responsibilities:
- Type, scan, photocopy, bind and print documents as part of team support;
- Communicate and follow-up on issues as directed by the senior auditor/officer or Team leader;
- Manage telephone communication and direct calls to the respective recipients for further action;
- Maintain up to date file systems in the directorate and track file movement out of the directorate for efficient records management and data security;
- Requisition for inventory of office equipment and supplies to respective units to enhance work productivity;
- Reconcile leave administration for staff in the directorate in consultation with Human Resource Management and Administration directorate.
Requirements:
- Kenya Certificate of Secondary Education mean grade C- (minus) with at least C (Plain) in English or Kiswahili Language or its recognized equivalent qualification;
- Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
- Business Education Single and Group Certificates Stages I, II & III from the Kenya National Examinations Council in the following subjects: -
- Typewriting III (50 w.p.m) / Computerized Document Processing III
- Business English II / Communication II
Commerce II
- Office Practice II
- Office Management III / Office Administration and Management III
- Secretarial Duties II
OR
- Diploma in Secretarial Studies from the Kenya National Examinations Council
- Certificate in Computer applications from a recognized institution;
- Certificate in Public Relations and Customer Care.
- Higher Diploma in Secretarial Management will be an added advantage.